Application for Hire of Passive Park

In submitting this form, you consent to Council: 

1. Collecting your personal information as contained in the form; and

2. Using the information for the purposes outlined in the form and for any other Council function.

Providing your information is voluntary. Should you choose not to provide the information, Council is unable to process your application/request. 

You may access any of your personal information that Council holds upon request.

If no, the hirer is expected to clean the grounds after the event. The hire of waste bins is compulsory for some parks for more than 100 people and/or depending on the type of event. You will be informed if bins are required.

For more information on parks and sportfields in Canterbury Bankstown Council and their availability, please go to https://www.cbcity.nsw.gov.au/environment/parks-reserves

If a key is required, please collect it from Council's Customer Service Centre. A key deposit will apply.

Written Council Approval is required before booking of Amusement Devices. Please note Mechanical amusement devices are not permitted.

For each ride/device, a copy of the items listed below are required by Council:

• Provider’s Public Liability Insurance with details of the exact names of rides they will be providing - please note minimum amount of public liability coverage $20,000,000 per company and the certificate must list Canterbury-Bankstown Council as an Interested Party.

• Please also note that there is no vehicles access to the park to unload the rides/devices. All amusement devices must be carried onto the set-up area.

• The name of the "responsible person/s" that will be operating the rides/devices.

A casual hirer means any person or group of persons (not being a sporting body, club, association, corporation orincorporated body), who hires a Council facility for non-commercial or non-profit making purposes less frequently than once per calendar month or 12 times per calendar year, shall be covered under Council's Casual hirer policy. If the Hirer is not determined to be a casual Hirer or is a sporting club, commercial enterprise, or an incorporated body or hires the facility more than once per calendar month or 12 times per calendar year, the Hirer’s use and occupation of the facility shall be at its own risk and the Hirer shall have in effect insurance which shall at all times cover liability to the public (including the Hirer’s invitees) for an amount of not less than $20,000,000 indemnity in respect of personal injury to or death arising by accident of any person whomsoever and in respect of any injury, loss or damage to any property or personal effect whatsoever arising out of or caused by the use or occupation of the facility by the Hirer or its invitees. The Hirer shall ensure that the policy of insurance is in the name of the Hirer or their Association and that the policy is effected with an insurer or insurers to the satisfaction of the Council and that a Certificate of Currency must be supplied to Council with the signed hire agreement application form. A cross Liability clause naming the Hirer and Canterbury-Bankstown CityCouncil is to be incorporated into the insurance policy wording. 

The Hirer shall inform Council in writing of an event that may give rise to a claim under an insurance policy and shall ensure Council is kept fully informed of subsequent action or developments concerning the claim. The Hirer shall indemnify and keep indemnified the Council from and against any claim, demand, action, suit or proceeding that may be made or brought by any person against the Council or the employees, agents or contractors of the Council or any of them in respect of any personal injury to or the death of any person or loss or damage to any property arising out of the use or occupation of the facility by the Hirer or its invitees. 

The Council shall not be liable for any loss of or damage to any property or injury sustained or suffered by the Hirer or its invitees, where such loss, damage or injury arises in any way out of hiring unless due to negligence of the Council. 

If the applicant qualifies as a casual Hirer, the Hirer will be indemnified by the casual Hirer’s policy arranged by Council on behalf of the Hirer. However, if a claim is made the Hirer will be required to pay the policy excess of $2,000.

The refund of any fees and/or bonds will be refunded via EFT. 

Please note banking details must match the Applicant/Organisation name on the booking.

1. The Hirer accepts responsibility for the cost of repair of any damage or breakage to any part of the sporting fields, parks, building, fittings or other property of the Council caused through the use of Council’s property by the Hirer.

2. The Hirer has no right to sub-let any property of the Council and Council reserves the right to re-let the area on vacant days.

3. In respect of enclosed areas where the Hirer may desire to charge for admission, that such admission charge must be submitted to Council for its approval.

4. Council reserves the right to cancel any booking, if in its opinion the area is unfit for use, or the probable damage resulting from such usage would be detrimental to the future use of the area, even if a permit has been issued.

5. In the event of inclement weather, please contact Council to determine if your event should proceed. The Hirer will be liable for any damage caused if they choose to continue with their event when the ground is in an unsuitable condition.

6. The Hirer must leave the areas booked in a clean and tidy condition including locking of facilities at the conclusion of hire.

7. The Hirer is responsible for the satisfactory conduct of all persons occupying any area/building during the period of hire.

8. Council has the right to direct the attention of the Hirer to any breach of any of these terms and conditions.

9. No vehicles are permitted to enter the grounds beyond the established car parks, including coffee vans.

10. Council reserves the right to impose any further terms and conditions or charges in respect of the hire. Any additional fees and charges introduced by Council for the new financial year will be payable after July 1each year. Such further terms may be in addition to or substitution of all or any of the charges, terms and conditions contained here in.

11. The Hirer is responsible for the safekeeping of all keys issued. Under no circumstances are copies to be made. For a casual hire, keys are to be returned to the Customer Service Unit, Upper Ground Floor, CivicTower, 66-72 Rickard Road, Bankstown or Customer Service Unit, Upper Ground Floor, 137 Beamish Street, Campsie on the first working day after the completion of the hire.

12. A GST component is payable for the hire of sporting fields and passive reserves.

13. Canterbury-Bankstown Council has made its children’s playgrounds and sporting fields smoke-free. This means everyone can breathe cleaner air and enjoy a healthier environment. Internationally recognised signage will be erected at these designated smoke-free areas to indicate:

    • No smoking within 10 metres of all children’s playground equipment

    • No smoking at spectator areas at sports grounds or other recreational areas during organised sporting events.

14. Fees must accompany this application form at least 10 working days prior to the event.

15. A person must satisfy licensing laws and have the written consent of the Police to sell alcohol on public reserves.