Bankstown Arts Centre Application for Regular Hire

Bankstown Arts Centre is a cultural facility, where artists and community groups collaborate to explore ideas, learn,create and experience contemporary community-based arts. 

The priority for facility bookings will be for programs that focus on: 

• Facilitating community learning and experience of the arts through music, film, visual arts, theatre, dance, literature,and new media; 

• Support for professional arts development; 

• Building capacity of semi-professional and hobbyist arts groups; and 

• Support for emerging artists in community cultural development programs and projects. 

To make a booking, or to view the Centre, call 9707 5400 or BACVenue@cbcity.nsw.gov.au

No booking is confirmed until you receive a confirmation letter.

If alcohol is sold on the premises, a liquor licence application must be completed and submitted to your nearest policestation. Please forward a copy of the licence to Council at least 10 days before the function.

• An alteration to the hire form must be completed for any changed requests;

• Excessive alterations may incur an administrative fee of $50.00; and 

• Please contact the Venue Coordinator for information on fees for cancellations. 

All renewed applications need to be received by 30 July 2024 and Council cannot guarantee availability.

Community groups seeking the community rate are to provide documentation proving the organisation’s not-for–profit status and how the event/function will benefit the community of Canterbury-Bankstown.

Please attach a copy of your Certificate of Currency. 

Regular hirers must provide Council with a minimum of $20,000,000 Public Liability Insurance cover. 

This policy MUST name the City of Canterbury Bankstown as an interested party. 

Tax invoices or summary sheets WILL NOT be accepted.

The Organisation/Group/Individual agrees with Council to use the facility and the key/swipe card to that facility on the following terms: 

• To abide by the Terms and Conditions applying for the use of Bankstown Arts Centre; 

• To use the hired area only for the agreed time and purpose specified on the application form; 

• To leave the hired area, on each occasion of use, in a clean and tidy state;

• To lock all windows and doors as required upon exit; 

• To report any damage to Council immediately; and 

• That copies of the key can only be made by Council and Council has the right to refuse a booking without the necessity to give reason.

Indemnity 

(Name of hirer) (hereafter known as ‘the Hirer’) agrees to indemnify Council from and against all actions, claims, costs, losses, expenses and damages (including the costs of defending or settling any action orclaim) in respect of: 

Loss of, loss of use of, or damage to property of the Hirer; or 

Personal injury (including death) or illness to any person or loss of, loss of use of, or damage to any property; resulting from,or by reason of anything done or omitted to be done by the Hirer arising at Bankstown Arts Centre. 

The Hirer’s liability to indemnify Council is reduced proportionally to the extent that a negligent act or omission of Council or its employees has contributed to the injury, damage or loss. 

Release 

The Hirer unconditionally releases Council from all claims, suits, demands, actions or proceedings (whether at law, inequity or arising under any statute) arising out of or in connection with an act, default or omission of the Hirer or any of the Hirer’s agents. 

The Hirer agrees not to sue or make any claim or demand against Council, in respect of matters covered by this release. 

I declare the information supplied by me on this form is complete, true and correct to the best of my knowledge.

Terms 

We aim to provide clean, quality, affordable facilities for community use. We appreciate your assistance in providing these facilities to the community. Penalties for breaching any of these conditions of hire can include fines or immediate cancellation of hire. 

The Hirer must: 

• Be over 18 years of age to book the facility and sign the Application Form;

• Understand that no booking is confiirmed until full payment has been made and a rental agreement received; 

• State precisely the type of activity to take place in the facility and any set up involved i.e. signs on walls; 

• Under no circumstances enter any area/s other than the section hired; 

• Only be in the facility during times stated in your application. Any additional time will be charged to the hirer; 

• Provide proposal for approval and risk assessment for any outdoor activity; 

• Notify police immediately if there is any threat of trouble; 

• Report any accidents or near accidents to Bankstown Arts Centre staff upon return of your key or as soon as possible; 

• Ensure the area is clean and all windows and doors are locked when leaving; 

• Ensure all Council buildings and surrounding areas are smoke free zones;

• Arrange a person to assume responsibility on behalf of the Hirer in their absence; 

• Ensure all appliances, air conditioning, lights and fans are turned off when leaving the premises; 

• No pets or animals are to be on the premises; 

• Council facilities are not available for overnight hire. Sleeping or staying overnight on the premises is not permitted; 

• All cancellations are to be made in writing. Please contact the Venue Coordinator for information on fees for cancellations; 

• Helium balloons are not permitted at the facility. Smoke machines are not allowed.

• Only trained Council Officers are allowed to operate the Acromat Seating in the Theatre. 

• Throwing of confetti, glitter, sprays, poppers or rice is not permitted. A charge will be deducted from the Hirer’s bond, oradded to their invoice, if the above items are required to be removed from the facility.

Cleaning 

The facility must be left clean and ready for the next user or a cleaning fee will be deducted from your bond. 

The Hirer must: 

• Sweep the floor. Any spills are to be mopped with warm water only; 

• Supply own garbage bags, cutlery, crockery and cleaning materials; 

• Wipe down all benches, tables, chairs and fridge (if applicable); 
  

• Ensure the toilets are left in a clean manner; 

• Safely stack all tables and chairs. All furniture should be accounted for; 

• Ensure that the outside area, including the car park is free of litter; 
  

• Remove waste from the indoor bins and place in the outdoor bins in the staff carpark; 
  

• Rubbish is not to be dumped on the ground near the bins. Recycle if possible; 
  

• Report if the facility was not found in a clean and tidy state; and 

• Ensure that no food or drink is left on the premises (especially in the refrigerator, if applicable).
  

Noise impact on surrounding residents 

The Hirer is responsible for the preservation of good order during and following the hire of the facility. 

• Vehicles should not obstruct access to driveways or restrict parking in the street; 

• Hirers must meet the requirements of the Noise Pollution Act; and 

• All music and noise levels must be kept at an acceptable level.
  

Bond 

The bond is held as a deposit against possible damage of the community hall, centre and meeting rooms, its furniture and fittings, including fire and electrical services. Reasons that all, or part of the bond may be retained include: the function running overtime; smoking in the facility; or additional cleaning being required. The Hirer is required to provide photographic evidence to support claims the facility was in an unsatisfactory condition prior to their hire. Providing that all Terms and Conditions of hire are adhered to, the bond will normally be returned approximately three (3) weeks after the function. Should Council be investigating concerns arising from your booking, you will be notified accordingly.

Keys 

Keys and/or swipe cards are to be collected by the Hirer the working day before your function, from Bankstown Arts Centre, 5 Olympic Parade Bankstown. If the key is not collected, access may not be possible, or the Hirer will be charged all resulting fees including an after-hours call-out fee. It is illegal to make a duplicate copy of the key issued or change existing locks.

Personal property/ storage 

All items brought in by the Hirer must be removed from the premises no later than the time specified on the hiring agreement. Hirers are responsible for the care and control of their own property and personal effects. Loss or damage to such items is not covered by Council’s insurance policy.

Fees 

Regular Hire - Applications are renewed on an annual basis from 1 July to 30 June the following year. Hire is paid in advance on a quarterly basis, unless otherwise agreed to with Council. Failure to pay accounts on time will result in hire being terminated. Regular hirers are to comply with Public Liability Insurance requirements as noted on the application form. 

Please contact the Venue Coordinator for more information on additional fees.

Special terms 

• Council has the right to set out special conditions and hire fees for functions not covered in the current fees and charges. 

• No game of chance, gambling or any other kind of illegal activities are permitted inside Council facilities. 

• If alcohol is sold at the venue, a Liquor Licence must be obtained from the Police, with a copy supplied to Council. 

• Bankstown Arts Centre permission must be sought for the selling of goods. 

• It is the responsibility of the hirer to have first aid supplies available at all times. 

• Council approval must be sought to: 

  • Sub lease the facility; 

  • Advertise or promote community material; and 

  • Charge an entry fee. 

• Council reserves the right to refuse any booking and to cancel a booking already made for whatever reason. With such cancellations, Council will refund the Hirer any monies paid. The Council will not be liable for any loss, injury or damage or otherwise of the exercise of any right stated under this agreement, including the right of cancellation. 

• Hirers are required to bring their rental permit to their function. 

• Council halls, centres and meeting rooms are hired under the condition that the person(s) whose signature appears on the application form, accepts and agrees to abide by the above prescribed terms and conditions.