Application for Casual Hire of Community Halls and Centres

NO BOOKING IS CONFIRMED UNTIL A CONFIRMATION LETTER IS RECEIVED

PRIVACY NOTICE

In submitting this form, you consent to Council:

1. Collecting your personal information as contained in the form; and

2. Using the information for the purposes outlined in the formand for any other Council function.

Providing your information is voluntary. Should you choose not to provide the information, Council is unable to process your application/request.

You may access any of your personal information that Council holds upon request.

Applicant's Details

Hirer Contact Details

Mr.Mrs.Miss.Ms.

Given Name *

Surname *

Organisation

Street Number and Street Name *

Suburb *

Postcode *

Email Address *

Mobile *

The Casual Hirer must be 21 years of age and over – proof of age will be required. No Venue can be used unless suitable adult supervision is present at all times during the hire period. Supervision is mandatory and must be planned and organised by the Casual Hirer, e.g. parties for 21^st and under must be supervised by responsible adults, preferably parents, for the entire hire period. The Casual Hirer must disclose what planned supervision has been organised. Should the Casual Hirer not be able to provide the information, hire of the Venue can be refused.

*

Have you hired any of our halls before? *

YesNo

Please specify

Hire Details

Will there be any Jumping Castles at this function? *

YesNo

Will there be any other non-mechanical amusement devices (e.g. Party entertainer) ? *

YesNo

Community Hall / Centre (maximum capacity including children of all ages)

Please note that the Bill Lovelee Youth Centre cannot be hired during seasonal periods. If you would like to hire this venue, please be aware that council may contact you to confirm the date of hire.

Do you want to book more than one room? *

YesNo

Other facility *

Requested Date of Hire & Arrival Time *Bookings are accepted between 08:00 am and 11:59 pm only.

Requested Date of Hire & Departure Time *

PLEASE NOTE:

Setup time and cleaning time is part of your hire and must be included in your hire time.
Hall hire charges are by the HOUR only.

Actual Function Start Time *

Actual Function Finish Time *

Number of guests *Total number of people using the hall

Cost of Participation

Type of Function *

Specify Age *

Please note that parties from ages 13 and above will require security.

Specify

Other (please specify)

Brief description of the function and what it involves *

Will you need the use of a microphone for your function? *

YesNo

Please note only the following facilities have a PA system for microphones:

Bankstown Senior Citizens’ Centre, Chester Hill Community Centre (Blue Hall), Georges Hall Community Centre, Greenacre Citizens’ Centre, and Revesby Community Centre. Use of microphone is included in the hire fee. Riverwood Community Hub and Yagoona Community Centre (Main Hall) have projection and sound which you may utilize with your own laptop and connection cords (HDMI or VGA).

Will food be served? *

YesNo

Will alcohol be consumed? *

YesNo

Will alcohol be sold on the premises (including any prepaid function selling alcohol? *

YesNo

If alcohol is sold on the premises OR alcohol is to be consumed on the premises and you are an incorporated Community Group or Sporting Club, a liquor licence application must be completed and submitted to your nearest Police station. Please forward a copy of the licence to Council at least 10 days before the function.

Security

If Council identifies your proposed function is of a high-risk nature, it will be compulsory to hire security personnel (at your own cost), who must be present prior to, during and after the event/function. Where security is required, the ratio shall be a minimum of one (1) security guard for every 50 guests attending. Council reserves the right to increase this ratio for very high-risk functions.

You are required to provide:

A copy of the security licence AND
A letter on the security company letterhead advising the times they will be attending the function and confirming guard numbers.

These documents must be provided at the time of making an application.

To determine whether your function is considered high-risk please contact Council's Community Facilities Team on 9707 5770.

Copy of Security Licence *

Browse

Letter from Security Company *

Browse

Non-Mechanical Amusement Devices - Jumping Castles

Number of devices *

Brief description of the amusement device(s) *

Jumping Castles are ONLY permitted at the following facilities:

Bill Lovelee Youth Centre
Georges Hall Community Centre
Endeavour Hall
Hurlstone Memorial Reserve Community Centre

Please note they are not allowed in the hall itself, only the outside area can be used. All requests for non-mechanical amusement devices must be accompanied by a copy of the amusement company's 'Certificate of Currency' (Public Liability Insurance) with a minimum of $20,000,000 coverage and noting Canterbury Bankstown Council as an Interested Party.

Please also note

The jumping castle cannot be placed inside the hall under ANY circumstances.
No vehicle access is permitted
No power is provided - power must come from a generator (Council does not provide generators).
No pegging is allowed, the jumping castle must be weighted.

Certificate of Currency (Public Liability Insurance) *

Browse

Non-Mechanical Amusement Devices

Number of Devices *

Brief Description of the Devices *

All requests for non-mechanical amusement devices must be accompanied by a copy of the amusement company's 'Certificate of Currency' (Public Liability Insurance) with a minimum of $20,000,000 coverage and noting Canterbury Bankstown Council as an Interested Party.

Please Note

No vehicle access is permitted
No power is provided - power must come from a generator (Council does not provide generators)

Certificate of Currency (Public Liability Insurance) *

Browse

Insurance

Are you hiring on behalf of any incorporated bodies, sporting clubs, educational, religious organisations and/or commercial enterprises? *

YesNo

If yes, the hirer must provide Council with Public Liability Insurance with a minimum cover of $20,000,000 and this policy must name Canterbury Bankstown Council as an Interested Party. A current certificate of currency must be attached with this application.

Certificate of Currency *

Browse

Community Groups

Are you seeking the community rate? *

YesNo

Community groups seeking the community rate are to provide documentation that proves your organisation’s not-for–profit status and how the event/function will benefit the community of Canterbury Bankstown.

Please provide the documents below, attached to your application:

A letter explaining how your function/event will benefit the community of Canterbury Bankstown.

Please tick one of the following documents to provide *

Copy of your group’s Certificate of Incorporation (from the Department of Fair Trading)An Authority to Fundraise (from the Department of Gaming and Racing)Income Tax Exempt Charity Statement (from Australian Taxation Office)

Certificate of Incorporation (from the Department of Fair Trading) *

Browse

Authority to Fundraise (from the Department of Gaming and Racing) *

Browse

Income Tax Exempt Charity Statement (from Australian Taxation Office) *

Browse

Letter explaining how your function/event will benefit the community *

Browse

Bond

The refund of any fees and/or bonds will be refunded via EFT.

Please note banking details must match the Applicant/Organisation name on the booking.

Branch *

BSB No. *

Account Number *

Bank Account Name *The name must match the Applicant/Organisation name on the booking.

Bank *

Hirer's Checklist

I have read and understand the Terms and Conditions stated on the application form *

I will return the Hall Key and Microphone (if applicable) on the next business working day *

I understand that if I enter the premises or leave the premises outside these hours I will be charged double the hourly rate from my bond. *

I understand that I will only allow the maximum capacity of guests in which the facility holds at my function *

I understand that I will stack the chairs (10 high) and tables safely for the next users *

I understand that any damage caused during my function will incur a charge *

I understand that the hall will need to be cleaned as per terms and conditions *

I understand that I will need to provide all cleaning products (not equipment) *

I understand that I will need to place all garbage from the function into the external bins provided *

I understand that any leftover items/food from my function will be removed by the cleaning staff *

I understand that the bond will be refunded within 3 weeks (15 business days) *

FOR BILL LOVELEE YOUTH CENTRE HIRERS ONLY
I understand that access to the gate from the car park to the hall is not permitted.Items will need to be carried into the hall from the car park. *

Agreement

The Organisation/Group/Individual agrees with Canterbury Bankstown Council to use the hall and the key to that hall on the following terms:

To abide by the Terms and Conditions applying to the use of the Community Hall
To use the hall only for agreed times and purpose specified on application.
To ensure the maintenance of good order at the hall during its use and to leave the hall on each occasion of use in a clean and tidy state.
To report any damage or break-in to Council immediately.
To lock all windows and doors and disarm and arm the hall security system as required on entry and exit.
Cancellation fees apply for cancellations made within 10 days and/or 48 hours prior to yourbooking
Cleaning equipment/products are to be supplied by the hirer.
Council has the right to refuse a booking without the necessity to give a reason.
Please note that copies of the key can only be made by Council.
If an insurance claim is made the hirer may be responsible for the excess fee.

I the hirer have read, understood, and agree to abide by the Canterbury Bankstown Council Terms and Conditions for the hire of Council's Community Halls, Centres and Meeting Rooms. I agree to be fully responsible for the payment of fees and any additional charges arising out of hiring, in accordance with the terms and conditions that have been supplied to me. *

Name

Date

Signature *

Draw signature|Type signatureClear

Please be advised that bookings are only secured when a completed application form with full payment is provided to council, and a confirmation letter is issued.

All standard fees are on Council’s website at www.cbcity.nsw.gov.au

Application for Casual Hire of Community Halls and Centres

Applicant's Details

Hirer Contact Details

Hire Details

Security

Non-Mechanical Amusement Devices - Jumping Castles

Non-Mechanical Amusement Devices

Insurance

Community Groups

Bond

Hirer's Checklist

Agreement

Agreement Declaration